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21 May 2024  Amanda J. Brook  Senior Product Manager
 

Summary
How to convert excel to pdf? Convert Excel to PDF seamlessly, preserving formatting for smooth transmission and effective storage.



I. How to convert an Excel document into a PDF document?

how to convert excel to pdf
Converting an Excel document to a PDF is straightforward, and most conversion tools can handle it. We advise against using online tools due to network issues, file size limitations, and potential data leaks. To minimize risks, we recommend three reliable software options for this task.

1. Use LibreOffice software to convert Excel documents into PDF documents

LibreOffice, a derivative of OpenOffice.org, is a prominent open-source office suite. Distributed under the Mozilla Public License V2.0, it is compatible with other major office software and includes six main components: text documents (Word), spreadsheets (Excel), presentations (PowerPoint), formulas, drawings, and databases (Access). LibreOffice boasts robust data import and export capabilities, directly importing PDF documents, Microsoft Works, Lotus Word, and supporting major OpenXML formats.
Because LibreOffice software has file conversion and editing functions, we can use it to convert Excel documents into PDF documents. Let’s take a look at the specific operation steps:
Download and open LibreOffice. Select “File” – “Open File” from the menu bar, and add the Excel document for format conversion. Edit the document as needed. After modifications, go to “File” – “Save” and choose to save as PDF to complete the conversion.
LibraOffice software operation interface

2. Use OpenOffice software to convert Excel documents into PDF documents

OpenOffice, also known as OpenOffice.org, is a cross-platform office suite compatible with Windows, Linux, macOS X (X11), and Solaris. It works with major office suites like LibreOffice and Microsoft Office.
OpenOffice.org is a world-leading, cross-platform, multilingual, open-source office software. It serves as both an office software product and a development platform, providing an application program interface for creating custom solutions. It fosters a network community where thousands of users and developers globally interact daily. As a vital part of social information infrastructure, OpenOffice.org promotes societal informatization through its open-source community.
From this point of view, the OpenOffice software, which enjoys a high reputation, is even easier to convert Excel into PDF documents. Just do the following:
Through File – Open File in the menu bar, add the Excel document for format conversion to the software. If no other editing is needed, save the exported file as a PDF via File – Save to complete the format conversion.
OpenOffice software

3. Use Microsoft Office software to convert Excel documents into PDF documents

Microsoft Office is a suite of office software for Windows, developed by Microsoft. It debuted in the early 1990s as a promotional name for a collection of previously separate software. The original edition included Word, Excel, and PowerPoint, while the Professional edition added Access. Over time, Office applications have integrated shared features like spelling and grammar checking, OLE data integration, and VBA scripting.
Microsoft Office Excel, a key component of the Microsoft Office suite, is a spreadsheet program for numerical and budget calculations. Excel offers built-in functions to classify, sort, and create charts for large data sets. Converting Excel documents to PDF through the Excel application is straightforward.
Open the Excel document that needs to be converted into a PDF file through the Microsoft Office Excel program, and then click “Save As” – “Adobe PDF” in the menu bar of the file in the upper left corner to quickly complete the format conversion.
The above are three highly-rated tools for converting Excel files to PDF. Next, I recommend a software specially developed for PDF format: Renee PDF Aide. This software can convert PDF files into common formats such as Word, Excel, PowerPoint, Image, HTML, and TXT, and also perform various editing operations on PDF files. It is a comprehensive and compact tool, highly recommended.

II. How to convert PDF documents to Excel files - use Renee PDF Aide

1. What is Renee PDF Aide?

Renee PDF Aide is a multifunctional tool for editing and converting PDF files. It features advanced OCR (Optical Character Recognition) technology, enabling the conversion of scanned PDFs into formats like Word, Excel, PowerPoint, Image, HTML, and TXT. Users can convert entire documents or specific pages at speeds up to 80 pages per minute. The software is user-friendly and versatile, offering functions such as repairing damaged files, optimizing large file loading times, splitting and merging pages, adjusting display angles, and encrypting/decrypting PDFs. Additionally, it allows adding multi-form watermarks to files.
Renee PDF Aide supports converting multiple languages, including English, French, German, Italian, Spanish, Portuguese, Chinese, Korean, and Japanese. In OCR mode, selecting the appropriate recognition language greatly enhances character recognition accuracy. Its high conversion efficiency ensures even beginners can use it easily.
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2. How to use Renee PDF Aide?

Renee PDF Aide serves two purposes: basic PDF editing and converting PDFs to other formats. Here’s how to use its format conversion feature to turn PDFs into Excel files.
Convert PDF files to Excel files with Renee PDF Aide
Step 1: Download and install Renee PDF Aide, run the software, select the “Convert PDF” option.
select to convert pdf with renee pdf converter
Step 2: On the editing page, select the Excel option in the format conversion bar at the top. Click “Add File” to import the PDF for conversion. Optionally, check “Enable OCR” to improve character recognition accuracy.
add excel files into renee pdf aide
TipsInstructions for Enabling OCR Technology:

In Renee PDF Aide, enabling OCR technology includes two functions:

  • Recognize text in pictures or PDF scans. This option is suitable for PDF files or scans generated from images, enhancing text recognition accuracy with OCR technology.
  • Identify built-in fonts (to avoid garbled characters). This option is applicable when there are built-in fonts in the PDF source file to prevent garbled characters after format conversion.

Step 3: Click the “Convert” button on the right to start executing the command to convert PDF format to Excel format.
how to edit a chart in pdf with renee pdf aide