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3 June 2024  Amanda J. Brook  Senior Product Manager
 

Summary
Learn how to easily insert text to pdf files using two methods in this article. Solve your problems with PDF file editing.



I. How to insert text content into a PDF file?

insert text to pdf
There are two ways to add text to a PDF file. One is to open the file with software that supports PDF editing and add text directly; the other is to use a professional conversion tool to first convert the PDF into an editable format, then add the text. Let’s examine these two methods.

1. Use Renee PDF Aide to add text to PDF files

Adding text content to PDF files is easy with Renee PDF Aide. First, use its format conversion function to convert PDF files into editable formats, then add the text content. Here are the specific steps.
① What is Renee PDF Aide?
Renee PDF Aide is a multifunctional tool for editing and converting PDF files. Utilizing advanced OCR (Optical Character Recognition) technology, it converts scanned PDFs into formats like Word, Excel, PowerPoint, Image, HTML, and TXT. You can convert entire documents or specified pages at speeds up to 80 pages per minute. The software is user-friendly and versatile, allowing for optimization and editing of specific PDF pages, such as repairing files, optimizing load times, splitting or merging pages, and adjusting display angles. Additionally, it can encrypt/decrypt PDFs and add watermarks.
Renee PDF Aide supports converting multi-language texts, including English, French, German, Italian, Spanish, Portuguese, Chinese, Korean, and Japanese. In OCR mode, selecting the appropriate recognition language significantly enhances character recognition accuracy. The conversion efficiency is high, making it easy for even beginners to use.
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② how Add text to PDF files?
Renee PDF Aide has two functions: basic PDF editing and converting PDF files into other formats. Here’s how to use Renee PDF Aide’s format conversion function to add text to PDF files.
Step 1: Download and install Renee PDF Aide, run the software, and select the “Convert PDF” option.
select to convert pdf with renee pdf converter
Step 2: In the format conversion interface, select to convert the PDF into an editable format like Word, Excel, PowerPoint, or TXT. Import the PDF using the Add Files button. Check the Enable OCR option to enhance text recognition during conversion.
how to edit a scanned pdf set before converting with renee pdf converter
Instructions for enabling OCR technology:
  • A. Recognize text in images or scanned PDFs. This option can recognize text in pictures or PDF scans, and the accuracy of text recognition can be further improved with the help of OCR technology.
  • B. Recognize embedded fonts (to avoid garbled codes). This option applies to the situation where there are built-in fonts in the PDF source file, which can avoid garbled characters after the format conversion is completed.
Step 3: Once settings are complete, click Convert to start converting the PDF into other editable formats. After conversion, open the file and add the necessary text.
how to convert pdf with renee pdf converter

2. Use Adobe Acrobat Pro software to insert text content into PDF files

Adobe Acrobat Pro, developed by Adobe, is a powerful software for editing PDF files. It allows you to create, save, and perform basic edits on PDF documents for subsequent browsing and printing. As the original PDF application, it offers detailed features such as encrypting files, adding electronic signatures and comments, real-time file sharing across multiple devices, and tools for adding multimedia content like videos, flash, 3D elements, and sound.
Step 1: Download and run the Adobe Acrobat Pro software, find “File” – “Open” in the top menu bar (or directly use the shortcut key: Ctrl+O), and import the PDF file that needs to add text content into the software.
how to open pdf files with adobe acrobat
Step 2: Next, find the “View” – “Toolbar” – “Typewriter Tool” option in the top menu bar, and then a long bar-shaped “Typewriter Tool” window will pop up on the page.
Step 3: Click the “Typewriter Tool” button, drag the mouse, and the cursor will turn into an “A”-shaped text tool. You can then place the cursor anywhere in the PDF to add text.
TipsThe typewriter toolbar supports adding text, resizing selected text, adjusting line spacing, and modifying text color, font, and font size.
Step 4: After inserting the text, close the “Typewriter Tool” toolbar. If there is no other editing operation, go back to the top menu bar and find “File” – “Export” or “Save As”, and you can save the PDF file in the preset position.
save pdf acrobat
To insert text into a PDF file, Adobe Acrobat Pro can be used, but its high cost may not suit users with basic needs. Instead, consider the more cost-effective Renee PDF Aide. If you also need to extract text from PDF scans or images, explore the following options.

II. How to use the conversion OCR function of Renee PDF Aide to extract the text in the picture file?

Renee PDF Aide includes an OCR recognition function to help identify text in scanned documents and image files. This feature allows text extraction from files saved in JPG, PNG, or BMP formats. Here’s how to use this function.
Step 1: Run Renee PDF Aide, and select the “Convert PDF” option.
select to convert pdf with renee pdf converter
Step 2: On the operation page, select the “OCR” option on the top menu bar. Import the files (JPG/PNG/BMP) into Renee PDF Aide using the “Add Files” button. To enhance text recognition with OCR, select the corresponding OCR language based on the text in the image. If the required language is not installed, click “Options” or “+Language pack” to add it.
pdf ocr image
Step 3: Click the Convert button to start converting the image file into a TXT text file. After a short wait, find the converted text at the preset location for further editing or extraction.
Note: The conversion speed will be affected by the file size, the larger the file, the longer the waiting time.
how to convert ocr png to text with renee pdf aide
The Convert PDF function bar in Renee PDF Aide allows conversion of various formats and extraction of text content. For editing PDF files, access the PDF Toolset after running Renee PDF Aide. This toolset enables personalized operations such as repair, optimization, splitting, merging, rotation, encryption/decryption, watermarking, and converting images to PDF.