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7 May 2024  Amanda J. Brook  Senior Product Manager
 

Summary
Learn three effective ways to convert PPT to PDF format seamlessly, ensuring accuracy and preserving text style and content across different formats.



I. What is a PDF file? Why convert PPT to PDF?

PDF, short for Portable Document Format, is a file format created by Adobe Systems for exchanging documents. It enhances traditional formats like txt, doc, xls by vividly and accurately representing content. PDFs preserve the original file’s appearance and allow for flexible display size adjustments. With appropriate conversion tools, users can edit and save content, offering a convenient and customized file usage experience across various industries.
PDF files offer numerous benefits over other electronic formats, encapsulating text, fonts, formatting, colors, graphics, and images device-independently. They support hyperlinks, audio, and video, accommodate extra-long documents, and boast high integration, security, and reliability. With their compact size, PDFs facilitate easy transfer and storage, making them the format of choice for document preservation in multi-processor systems.
PowerPoint (PPT) is Microsoft’s presentation software extensively used for training sessions and conferences. It is designed to be displayed on various devices, including screens and projectors. Nonetheless, PPT files may be subject to modifications during the transfer process, which presents issues for sharing across different platforms. To ensure protection of copyright when distributing presentations, converting PPTs to a non-editable PDF format is crucial.
ppt to pdf

II. How to convert PPT to PDF format file?

1. Use Keynote to convert PPT to PDF files in the Mac system.

Keynote, developed by Apple Inc., is a presentation software for the Mac operating system, offering functionality akin to PowerPoint. It stands out with comprehensive image and font support, a user-friendly interface, and visually appealing slide designs that capture attention. Keynote facilitates easy sharing across Mac, iPhone, iPad, iPod Touch, and PC via iCloud, addressing the common issue of PPT file transfer. However, its compatibility with non-Apple third-party software and programs is limited.
It is easy to convert PPT to PDF format files with Keynote. Follow these steps:
Step 1: Right-click the PPT file to be operated, select “Open with” in the dialog box that opens, and then select “Keynote” to enter the corresponding page.
Step 2: After entering the Keynote page, find “File” in the upper left corner, select “PDF” in “Export To“.
Keynote export as pdf
Step 3: Select “PDF” in the pop-up box, and you can also set the quality of the exported image. After the setting is complete, click “Next” to enter the next page
export your presentation PDF
Step 4: Select the location you want to save in the pop-up box, and click “Export“.

2. In the Windows system, the PPT can be directly saved as a PDF file.

In Windows system, the easiest way is to use PPT to directly save as PDF format, the specific operation steps are as follows:
Step 1: Open the PPT file to be converted, and click “File“.
file tab ppt
Step 2: Select “Save As“, then select “Browse“, and then select the specific location to save the PDF file
ppt save as pdf
Step 3: Select “PDF (*.pdf)” format in “Save as type”, and click “Save” to complete
To save a PowerPoint (PPT) file as a PDF on a Windows system, you can use the built-in Save As feature. Simply open your PowerPoint presentation, click on F12 to open the Save As dialog box, select “PDF” from the “Save as type” dropdown menu, and hit Save.

 

To convert a PDF back to PPT or another format, you might need a specialized tool like Renee PDF Aide. Since PowerPoint primarily offers export capabilities, using external software like Renee PDF Aide can facilitate reverse conversion.

Renee PDF Aide is a versatile PDF conversion software with a user-friendly interface. This robust tool enables conversion from PDF to widely-used formats such as Word, Excel, PPT, Image, HTML, and TXT. It also repairs damaged files, optimizes loading times for large files, segments multi-page documents, and merges files into specific pages. Users can adjust the viewing angles of files and benefit from encryption/decryption features for enhanced security. Additionally, it offers functionality for adding custom watermarks to ensure document exclusivity.
It is very easy for Renee PDF Aide to convert PDF to PPT format files, and it can be done in the following steps:
Step 1: Download and install Renee PDF Aide, then open it. There will be two functional modules on the main page, namely “PDF Tools” and “Convert PDF”. Click “Convert PDF” to enter the page.
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select to convert pdf with renee pdf converter
TipsThe PDF tool set provides a comprehensive range of features including repair for damaged files, optimization for enhanced loading speeds of bulky documents, and capabilities for splitting and merging of multi-page files. Furthermore, it supports rotation, PDF encryption/decryption, and watermarking. In addition to these features, the Convert PDF function facilitates the transformation of PDFs into other widely-used file formats.
Step 2: On the operation page, click on “PowerPoint” to initiate the PDF to PPT conversion process. Select “Add Files” to import your PDFs into Renee PDF Aide. To perform batch conversion, continue adding files by clicking on “Add Files” again.
pdf to powerpoint converter
Step 3: After the file is successfully imported, set the output settings and the address to be saved, and finally click the “Convert” button on the right to quickly convert the format.
convert pdf to ppt with renee pdf aide
Above we have learned how to convert PPT to PDF files on Mac and Windows systems, and how to use Renee PDF Aide to convert PDF files back to PPT format. Now, let me introduce you an easy way – use an online format converter to convert PPT to PDF.

3. Use an online format conversion tool to convert PPT to PDF

An online format converter that transforms PPT into PDF. It is ideal when the internet connection is strong and the PPT file size is small (up to 15MB). The converter is fast and easy to use, typically requiring just one or two steps to complete the conversion, making it perfect for small, single-file operations. The specific steps are as follows:
Step 1: Open the webpage where the online format converter is located (for example: https://smallpdf.com/ppt-to-pdf), and add the PPT file that needs to be converted to PDF format into the toolbar.
Step 2: After the file is uploaded successfully, the PPT will be automatically converted to a PDF file, and it will take a few minutes to wait.
PPT to PDF smallpdf
Step 3: After the conversion is successful, click “Download” to save the converted PDF file.

III. Summary

This article outlines how to convert PPT files to PDF on Mac and Windows systems. Mac users can utilize Keynote, while Windows users can employ PowerPoint’s “Save As” feature. For small-sized PPT files, an online conversion tool is suitable. The editor presents the most convenient options for each scenario, allowing users to select based on preference and necessity.
For users requiring PDF to PPT or other format conversions, Renee PDF Aide is highly recommended. Its comprehensive features are user-friendly, and it supports batch processing to cater to the needs of both beginners and experienced users.