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23 September 2024  Ashley S. Miller  Specialist of Customer Service Dept.
 

Summary
The article discusses alternative solutions to fixing a USB drive that prompts for formatting without losing data. It explains that formatting is not the best option because it can result in data loss. The article highlights common reasons why Windows might request formatting, such as unrecognized file systems, corrupted file systems, and hardware issues. It suggests that there are better methods to address these problems and recover data without resorting to formatting.



Table of contents

table iconWhy Formatting Isn’t the Best Option
table iconHow to Recover Files from a USB Drive that Requires Formatting
table iconHow to Fix the USB Drive Needs to Be Formatted Problem
table iconHow to Prevent Future Occurrences of the USB Needs to Be Formatted Message
table iconKey Takeaways
Is your USB drive telling you that it needs to be formatted? Hold your horses! Before you hit that format button and potentially lose all your important data, let’s take a look at what you can do instead. Despite what Windows is telling you, formatting is rarely the best option. This article explains why that is and provides you with alternative solutions to fix the issue.
Formatting is required to use the error message

Why Formatting Isn’t the Best Option

When the Windows operating system says that a USB drive needs to be formatted, it does so for one of the following reasons:
1. The USB drive is formatted with a file system that’s not recognized by Windows, such as EXT4 (used in Linux) or APFS (used in macOS).
2. The file system on the USB drive has become corrupted. This can happen for various reasons such as improper ejection of the USB drive, virus or malware attacks, or the accumulation of bad blocks.
3. Hardware issues with the USB drive can cause Windows to suggest formatting. This could be due to a faulty USB port, a damaged USB cable, or issues with the drive itself.
4. Problems with USB drivers can prevent Windows from reading the USB drive correctly, triggering the USB needs to be formatted message.
5. If the USB drive is new, it may not be formatted. In this case, Windows will ask you to format the drive before you can use it.
As you can see, the situations where the USB drive needs to be formatted message can appear are numerous, but it’s only the last one where formatting is the intended solution. In all other cases, formatting should be a last resort, as it will erase all data on the drive. If you’re dealing with situations 1–4, then you should first recover your files before formatting the USB drive, and we describe how to do just that in the next section.

How to Recover Files from a USB Drive that Requires Formatting

Okay, so you’ve decided that formatting isn’t the best option for you and want to recover your files to a safe destination first. But how? If Windows is saying that formatting is required to use this USB storage, then you can’t access the files stored on it using File Explorer. Well, that’s where data recovery software like Renee Undeleter comes in.
Renee Undeleter is designed to retrieve your files no matter what file system your USB drive was formatted with. Even if there’s no recognizable file system at all, it can still apply its powerful signature scanning algorithms to accurately and quickly recognize over 400 different file formats. Whether you accidentally delete important files, empty the recycle bin, or format the disk/storage, this tool can retrieve lost data. For formatted partition, Renee Undeleter scans the whole partition and lists all files, especially for the formatted partition or inaccessible issue.
Renee Undeleter - Powerful Data Recovery SoftwareRenee Undeleter data Recovery software

Easy to use Only simple steps to recover data from storage devices.

Multiple scan modes Fast partition scan, whole partition scan and whole disk scan for different recovery needs.

File types Support to recover pictures, videos, audios, documents, mails, etc.

Supported storage devices Recover data from recycle bin, SD card, external disk, etc.

Supported systems Windows 10, 8.1, 8, 7, Vista, XP, 2000 and Mac OS X10.6, 10.7, 10.8.

Easy to use Only simple steps to recover data from storage devices.

Multiple scan modes - 3 scan modes for different recovery needs.

Supported storage devices Recover data from recycle bin, SD card, external disk, etc.

Free TrialFree TrialFree Trial

3000 users have downloaded Renee Undeleter and found data back!

Step 1: Download, install, and open Renee Undeleter, and select [ Whole Partition Scan ] which is suitable for “Formatted data recovery” and “Memory card data recovery”.
Note: Do not install Renee Undeleter in the disk where data is lost to avoid data overwriting.
select whole partition scan in renee undeleter to recover deleted video from sd card
Data Recovery Function
Fast Partition Scan – Retrieve files lost from accidental deletion or emptying the recycle bin.
Whole Partition Scan – Recover files from inaccessible or formatted partitions.
Whole Disk Scan – Analyze partition information and perform a full scan of the entire partition.
Image Creation – Create an image of a partition to back up its current state.
Step 2: Select the Formatted partition where the files are lost, and click (Next).
Renee Undeleter Whole Partition Scan
Step 3: After the scan is over, select the files you want to recover and click the (Recover) button.
Note: To prevent data overwriting, ensure to save the recovered files onto different disks rather than the original storage location.
preview and select the files to recover in renee undeleter

How to Fix the USB Drive Needs to Be Formatted Problem

Now that you’ve, hopefully, successfully recovered all important files from the USB drive that suddenly needs to be formatted, it’s time to fix the problem that’s triggering the message and making it impossible for you to use the drive normally.

Solution 1: Format the USB Drive

If the USB drive is new or you’ve recovered all important data from it, you can format it to fix the issue. Formatting the USB drive will erase all data on it and create a new file system. Here’s how to format a USB drive in Windows:
1. Connect the USB drive to your computer.
2. Open File Explorer and right-click on the USB drive.
3. Select Format from the context menu.
sd card formatted in this pc
4. Choose the file system you want to use (we recommend FAT32 or exFAT).
5. Click Start to begin the formatting process.
Format the SD card
If Windows is unable to complete the format, it may be due to a driver issue. In that case, skip to and then come back to this one.

Solution 2: Check the Drive for File System Errors

If the USB drive has a corrupted file system, it may trigger the “USB drive needs to be formatted” message. You can use the built-in Windows tool called CHKDSK to check for and fix file system errors. Here’s how:
1. Connect the USB drive to your computer.
2. Open Command Prompt as an administrator.
3. Type “chkdsk X: /f” (replace X with the drive letter of your USB drive) and press Enter.
chkdsk windows 11
Alternatively, you can use the Verify or Repair Bad Sectors feature in DiskGenius, an all-in-one data recovery and repair tool.

Solution 3: Recover Lost Partitions

Have you attempted to partition the USB drive before encountering the formatting is required to use this USB storage error? If so, then it’s possible that one or more partitions have become lost. The good news is that you can attempt to recover lost partitions using TestDisk, a powerful open-source tool. TestDisk doesn’t have a graphical user interface like Renee Undeleter, but the recovery process isn’t all that complicated, and you can follow the official step-by-step guide. Here’s a quick summary to get you started:
1. Download TestDisk from the official website. It’s available for Windows, macOS, and Linux.
2. Once installed, open TestDisk. The application will present you with a list of drives. Use the arrow keys to navigate and select your USB drive.
testdisk usb drive selection windows 11
3. Next, you’ll need to select the partition table type. If you’re not sure, don’t worry. TestDisk can usually detect it automatically.
4. Once the drive and partition type are selected, proceed with the analysis. TestDisk will check the current partition structure and try to find lost partitions.
testdisk usb drive analyze option windows 11
5. If recoverable partitions are found, TestDisk will allow you to write the recovered partition structure back to the disk. If not, it will offer you options to search deeper.
testdisk usb drive results

Solution 4: Reinstall Drivers

While rare, it’s possible for USB drivers to become faulty and cause issues with USB drive access or even formatting. In this case, reinstalling the drivers may solve the problem. To reinstall the drivers for your USB drive, follow these steps:
1. Connect the USB drive to your computer.
2. Open Device Manager by typing Device Manager into the Start menu search bar and selecting the app from the search results.
3. In Device Manager, find and expand the Universal Serial Bus controllers category.
4. Right-click on your USB drive and select the Uninstall device option.
Select the uninstall disk drive option
5. Restart your computer and reconnect your USB drive. Windows should automatically install the correct drivers for your USB drive from scratch.

Solution 5: Check for Physical Damage

fix damaged cards in clean room
If none of the above solutions work, your USB drive might be physically damaged. Look for obvious signs of wear or damage. If you suspect physical damage, such as a broken connector or case, it’s best to send the drive to a professional data recovery repair center. They can often retrieve data from damaged drives and provide repair services if possible.

How to Prevent Future Occurrences of the USB Needs to Be Formatted Message

Just because you now know how to open a USB drive without formatting using data recovery software and are familiar with several methods to solve the problem doesn’t mean you want to go through the hassle again in the future. Here are some tips to prevent the USB drive needs to be formatted message from appearing in the first place:
* Always make sure to safely eject your USB drive from your computer before unplugging it.
* Use reliable antivirus software and keep it up to date to protect your USB drive from viruses and malware.
* Avoid dropping, bending, or exposing your USB drive to extreme temperatures and other unfavorable conditions.
* Format your USB drive with a file system that is compatible with all the operating systems you plan to use it on and don’t connect it to computers and devices that don’t support it.
* Regularly back up important files on your USB drive to prevent data loss in case the USB drive needs to be formatted.
* Avoid using cheap, low-quality USB drives because they are more prone to file system corruption and other issues.

Key Takeaways

Seeing the “USB drive needs to be formatted” message can be alarming, but formatting is not always the best solution. It’s important to understand the underlying reasons for the message and take appropriate action. In most cases, data recovery software like Renee Undeleter can help you recover your files. You can then apply the fixes described in this article, including formatting, to restore access to your drive.
Renee Undeleter - Powerful Data Recovery SoftwareRenee Undeleter data Recovery software

Easy to use Only simple steps to recover data from storage devices.

Multiple scan modes Fast partition scan, whole partition scan and whole disk scan for different recovery needs.

File types Support to recover pictures, videos, audios, documents, mails, etc.

Supported storage devices Recover data from recycle bin, SD card, external disk, etc.

Supported systems Windows 10, 8.1, 8, 7, Vista, XP, 2000 and Mac OS X10.6, 10.7, 10.8.

Easy to use Only simple steps to recover data from storage devices.

Multiple scan modes - 3 scan modes for different recovery needs.

Supported storage devices Recover data from recycle bin, SD card, external disk, etc.

Free TrialFree TrialFree Trial

3000 users have downloaded Renee Undeleter and found data back!